EXHIBITOR OPPORTUNITIES
THE POTENTIAL REACH FOR STALLHOLDERS IS VAST
The Central Australian Show Society Inc. brings together a broad range of community and commercial interests and presents it to the people of Alice Springs and it’s surrounding areas. The Alice Springs Show attracts more than 18,000 visitors over the two days of the event. This is over 70 percent of the town population and is matched by few other events in the country. Many attend more than once to see what is on offer and to enjoy the things that they can only see at this venue, at a pace that suits them. This is your opportunity to present your services and products to a relaxed and interested customer base that has come to see what is available.
Why exhibit your services and products at the Alice Springs Show?
- You have direct contact with potential customers.
- You can build the potential for new customers and sales well into the future.
- You can create business awareness in the community.
- You can build on your brand awareness.
- You can test the demand for your products and services.
- You can demonstrate your products and services directly to your customers.
- You can provide and distribute literature and information for consideration after the event.
This contract is applicable to all users of the Show Grounds during the Alice Springs Show including Trade Space vendors, Showmens Guild, Entertainment Operators, and volunteers.
The President or their representative reserves the right to refuse any application.
The Alice Springs Show is a NO SMOKING Event. Designated smoking areas are allocated. Penalties may apply for any non-compliance to the Tobacco Control Act.
1. All Trade Space Exhibitors must report to the Central Australian Show Society Inc. office at the Showgrounds on arrival. Exhibitors are not permitted to occupy space allotted until 5 days before the Event. Trade space is to be used solely for the purpose specified on application. Trade Space site to be vacated no later than 12pm Sunday following the Show. Exhibitors are required to keep and leave sites clean.
Blatherskite Park camping fees are applicable if you remain on site after Sunday night.
Camping arrangements outside of this time can be made with Blatherskite Park Trustees Ph. 0439 998 381.
2. The exhibitor or any party has no right to occupy, use or advertise the use of the site until the Application has been approved in writing by the Society. There are no perpetual site allocations at the Show. Any requested location shall be submitted to the Society. Acceptance and allocation shall remain at the discretion of the Society.
3. Site preparation MUST be completed by 8.00pm on Thursday prior to the Show. Exhibitors not complying with this requirement forfeit their site.
4. All exhibits must remain in operation from 9:00am to 5.30pm on Friday and Saturday. Early dismantle of sites is not permitted and is subject to a $100 penalty fee. All exhibits close no later than 7:30pm.
5. Signage displayed by exhibitors must relate to the products which the Society was advised would be promoted. Any other signage promoting other products or services must have prior written approval from the Society or their representative.
6. There is limited parking space on the grounds. All exhibitors must park in designated areas. Vehicles parked in unauthorised areas will be clamped or towed away and impounded. A fee of $200 will be required for the release of the vehicle.
7. The Society reserves the right to regulate the use of equipment on display sites which produce excessive noise and causes annoyance to other exhibitors and the public. No loud speakers are to be used without permission of the Society.
8. No Exhibitor shall
a) Erect barriers to prevent uninterrupted passages of the public between exhibits.
b) Erect display signs in such a manner to cause inconvenience to other exhibitors.
c) Paint or mark any Park property without the authority of the Society or Park Trustees.
d) No barriers of any description are to be placed over or in front of any fire-fighting equipment or electrical control boxes.
9. Exhibitors hereby accept all responsibility for any damage or injury to any person, or persons property which may arise out of the use of any machinery, or items used in connection with the exhibits. Exhibitors agree to carry out all activities within the requirements of Blatherskite Park and any Act of Parliament which may govern the erection of structures, displays, the sales of machinery and other products. The Society requires compliance with any ordinances or regulations made by any Government, semi-Government or local Authority including the requirements of the Northern Territory Food Act.
10. The exhibitor must keep a policy of insurance indemnifying them against public liability in the sum of $2,000,000 for each incident and $10,000,000 for the Show. The Society reserves the right to inspect the policy of insurance at all times. A Certificate of Currency must be provided to the Society on application. Public Liability Insurance must be current for the duration of the Show including set up and dismantle times.
11. No sub-letting will be permitted unless by special written permission from the Society.
12. Exhibitors and their employees /volunteers shall conduct themselves in a respectful manner and maintain a neat and clean appearance.
13. Plans and specifications of any temporary structure must first be approved by the Society in writing before building operations can commence.
14. If the Society finds it necessary to cancel or postpone the Event, this Contract shall cease to operate upon notice, being served on the Exhibitor at the address provided to the Society and no compensation shall be payable to the exhibitor.
15. CASS reserves the right to cancel this Application and retain all money in connection therewith if there is any infringement of the foregoing conditions.
16. All general waste is to be removed from sites and placed in bins located on and around the grounds. Bins are not to be taken to sites for personal use. Where possible please use recycle bins for aluminium cans and plastic bottles. Other waste, such as raw materials, electrical equipment, white goods and chemicals must be disposed of responsibly at the Alice Springs Waste Management facility on Commonage Road at the Exhibitors expense. Blatherskite Park is a public reserve and littering is an offence. Please use bins provided.
17. All exhibitors must have an approved fire extinguisher at their site at all times. The fire extinguisher must have a current and valid test tag within 6 months.
18. Any electrical equipment or gas appliances not listed on the application form must not be utilised. All Power leads used on the show grounds must have a certified date of inspection tag and be recorded on a numbered register to be provided to the Society, or regulatory authority on request. All exhibitors using Show power of any description are required to provide and use a residual current device (RCD). The Society has the right to remove any lead or junction box not in compliance. All traders must read and comply with the NT Worksafe Guide Electrical equipment and gas installations at markets and shows.
19. Any electrical work on the Showgrounds must be done by a licensed Electrical Contractor.
20. Power supply to the site is subject to any conditions laid down by Power and Water agency. The Society cannot guarantee supply of power as it is subject to being supplied by the Power and Water agency.
21. Livestock Movements
Any identifiable livestock moving on or off the show grounds for the Show must have as a minimum, an NT Waybill, including livestock pets. Further information can be found at the NT Government website Livestock movements
22. All games of chance, and raffles for fund raising are strictly prohibited without written permission from the Society and must be carried out in accordance with the Gaming Control (Community Gaming) Northern Territory Regulations.
23. Busking, canvassing, or hawking in any portion of the grounds) is prohibited under this Contract. Breaking this condition gives the Society the power to cancel this Application and remove offenders from the premises.
24. Showmen’s Guild Exclusive items are Dagwood Dogs (also called Pluto Pups, sausage on a stick), Fairy Floss, Waffles, Toffee Apples and Snow Cones. Sale of these items is strictly limited to members of the Showmen’s Guild and only in the Showmen’s Guild area.
25. Food Court: One site allocation will be permitted per company or entity in the Food Court area. All food stall operators must be registered to trade in the Northern Territory and hold a current food handlers permit to be supplied on request.
26. Show bags: No exhibitor will be permitted to sell Show bags without the permission of the Society. Exhibitors selling Show bags are to present a sample of each type of bag to the CASS Inc office by 12pm on the Wednesday before the event for inspection by ACCC and CASS Inc for compliance.
It is the responsibility of all stallholders selling toys and show bags to make sure that any products sold to children are safe and do not contain any products that are banned in Australia.
Banned Items: No article that creates a nuisance, annoyance, is dangerous, or of offensive nature may be displayed, sold or given as a prize. The supply of certain other products (e.g. illicit drugs, weapons, chemicals/ substances, etc) are also banned. These and other products are listed on our website and are subject to mandatory standards and / or bans.
Refunds
Site bookings cancelled prior to 1 June will receive a 75% refund. No refund will be given for bookings cancelled on or after 1 June 2018. If cancellation is required for a medical reason, a signed medical certificate must be provided, for a refund less administration costs. Written Notice of Cancellation must be received prior to 1 June 2018.
At the discretion of CASS, no article that creates a nuisance, annoyance, is dangerous, or of offensive or an objectionable nature may be displayed, given away, sold or given as a prize.
PROHIBITED ARTICLES INCLUDE:
- Drug related goods including cocaine kits, bongs or other related articles
- Explicit or lurid printed matter including T-Shirts, playing cards, pictures and posters
- Fake cigarettes
- Fireworks including crackers and sky rockets
- Fuel type fire lighters
- Horns and trumpets
- Knives, swords, axes, darts and other sharp objects
- Laser pointers
- Metal or wooden martial arts devices
- Pressure pack snow and spray devices
- Silly string
- Stink bombs
- Toy guns are acceptable except for the following: ball bearing guns, eight shot caps, pellet guns, pop downs (throw downs), potato guns, replica guns (bullet type), roll caps, strip caps, water pistols (over 150mm).
Any exhibitor who sells items of a prohibited nature or who refuses to remove them or any other objectionable article from sale, will be asked to close their operation and leave the Show Grounds immediately. Should any exhibitor disregard any of these requirements, CASS Inc. reserves the right to refuse entry at future events.
ASSESSMENT CRITERIA AND ALLOCATION OF SPACE
Space is made available according to several criteria:
- The type of display
- The size of display
- Internal or external requirements
- Availability of services
- Presence of similar products in the area
- Early booking
- The fit of your exhibit to the area
- The interest likely to be generated
- The standard of exhibit
- The suitability of your exhibit
- The quality of your product
- How your exhibit is presented
REQUIREMENTS OF DISPLAY
Your display should be:
- Interesting to Show visitors
- Non-controversial
- Of a professional standard
- Clean, neat and tidy
- Interactive, educational, and entertaining
- Creative and innovative
- Uncluttered with space to move
- Represent value for money
- Complimentary to adjacent exhibits
CASS does not guarantee availability of space and reserves the right to alter an allocation, move a site position or reject any application according to it’s own requirements. No correspondence will be entered into any such decision for unsuccessful applications.
HINTS AND TIPS
Consider the following when designing your exhibit.
- First impressions are vital and you must capture visitor attention within the first few seconds of them reaching your site
- Use props and signage that are professionally de signed to stand out among others
- Shoddy and cheap displays discourage interest
- Your exhibit must encourage participation and inter action to have people stop, look and listen
- Sight, sound, touch, light and colour (in moderation) attract attention, overuse or excess destroys interest
- There should be space for visitors to interact with your product, a small, cluttered site discourages entry
- Presentation materials should not act as barriers to entry to your site
- Your message should be obvious, clear and understandable
- You should not be aggressive (this is a negative action)
- Staff should be friendly and appropriately dressed
- The location and surroundings of your site is important in attracting your target market